Magistrates Court of Western Australia

eLodgment

Welcome to the Electronic Document Lodgment service, or eLodgment.

eLodgment enables lodgement of documents at the various court registries and the payment of court fees online. Sealed service copies are available online immediately to the lodging party. To use eLodgment you will need to be a registered user.

eLodgment is authorised by Magistrate Court (General Rules) 2005 ("MCR") r12(1). The Magistrates Court of Western Australia has approved a website address in accordance with MCR r12(1) of the Rules for the purposes of filing and lodgment of documents.

Becoming a Registered user

To use eLodgment you must be a registered user.

  1. Go to the eCourts Portal home page
  2. Read the terms and conditions
  3. Click on the Register link
  4. Complete and submit the registration.

Please note that registration approval may take up to 24 hours. You will receive an email notification when your registration is complete.

eLodgment Videos

Select the video that you wish to watch from the drop down.

Frequently Asked Questions

The main benefit gained by registered users is the ability to lodgee documents at the court without the need to attend the Registry.

eLodgment is available 24 hours a day seven days a week, subject to the Courts’ rules covering the electronic lodgement of documents. eLodgment is available at all Magistrates Court locations state-wide. eLodgment saves law firms and their clients the expense of sending an outside clerk to the court to lodge the documents. There are no extra filing fees for using eLodgment. Court issued documents are returned to the filing party electronically after filing.

eLodgment users can search basic information on civil files. The information that can be gathered from this functionality includes:

  • Names of parties
  • Parties representatives
  • Case reference number
  • Date lodged
  • Hearings
  • Index of documents lodged.

A document filed electronically is taken to have been filed on the date and time recorded in the Court’s electronic document system.

eLodgment automates the production and lodgement of court documents.

When creating a non-originating document the system automatically inserts into the document any information already in the system (e.g. party names). This level of automation means that the registered user can focus on the substance of the document.

Where the substance of the document requires the party to enter more than a few lines of text, eLodgment provides the party with the option of uploading a ‘Word’ document. The text entered, and any uploaded ‘Word’ document, are added to the proformas in the system to form the court document. The registered user has the option of reviewing the document in draft.

Once the user has completed an application, the user authorises it to be lodged. The document is automatically entered into the courts’ electronic case management system (ECMS).

The Court has published information on their website, under the heading Fees, Forms & Factsheets area.

Technical Information

Special software is not required to use the eCourts Portal.

Yes. Currently the maximum size a document is 200MB, or 250 pages per attachment (for an affidavit).

The site has security protection and encrypts data that passes over the Internet.

If you have lodged documents with the Court then your account will remain active. If you have not lodged any documents, your account will be deleted after 60 days of inactivity. If you need to lodge a document thereafter, you will need to register again.

For court procedural support please contact the Magistrates Court.

Courts Technology Group will provide technical support. Courts Technology Group can be contact on (08) 9425 2645 between 8:15am and 4:45pm Monday to Friday or ctghelpdesk@justice.wa.gov.au at any time.

Lodging Documents - General Information

Electronic filing in the civil jurisdiction of the Magistrates Court with the exclusions of Restraining Order applications; Extraordinary Driver’s Licence applications; and Protection and Care mattes, is mandatory from 30 March 2020. This includes filing documents on matters commenced prior to this date.

Please see the full list of documents that can be filed through eLodgment in the Magistrates Court.

Yes, eLodgment will provide you with an opportunity to review a draft. Draft documents have the word ‘draft’ embedded into the document as a watermark.

As part of the eLodgment process, the user will receive an on screen confirmation that the document has been successfully filed.

The sytem will keep unlodged documents for a period of 45 days from the date the document was last modified.

A registered user can search basic information on civil files in the Supreme and District Court. The information that can be gathered from this functionality includes:

  • Names of parties.
  • Parties' representatives.
  • Matter reference number.
  • Date lodged.
  • Hearings.
  • Index of documents lodged.

The registered user who is not a solicitor on the record for that matter, is not be able to view any documents filed through eLodgment.

Court Fees

eLodgment contains the capacity for court filing fees to be paid online. There are two ways the court filing fees can be paid.

The first is to pay the relevant fees using a credit card as part of the lodgement process for each document batch. The court accepts Mastercard or Visa card. The court does not add any credit card fee to the amount of the filing fee. The user pays the same amount when lodging online with a credit card as they do when lodging over the counter and paying via cash.

The second is to establish a direct debit link between the eLodgment system and the registered user's bank account. At the point of lodgement of a document batch, the user will be asked to authorise deduction of the relevant filing fees from the user's bank account using the direct debit.

The system will calculate the Court fee based on the type of application and distance travelled for serving documents (if the Court is required to serve your documents). The system will show the fees payable on a summary screen at the end of the process. Refer to the Magistrates Court Fees schedule, for further information.

An application under Regulation 9B of The Magistrates Court (Fees) Regulations 2005 can be made by lodging Form 1B- Change of Fee – Financial Hardship or Form 1C – Change of Fee – Interests of Justice.

The lodgement of this form will create a new matter type of FEE. If your application is approved by the Court, that FEE matter will become your reference and will be required to be entered when lodging your initiating claim.

Help & Support

Yes, eLodgment has a comprehensive help application which covers all standard eLodgment processes.

An eLodgment user guide is also available.

If your difficulty concerns the eLodgment system in general, or the court's processes, then you should contact the court directly.

If the difficulty concerns the technical operation of eLodgment, then you should contact the Courts Technology Group Helpdesk on (08) 9425 2645 from 8:15am to 4:5am Monday to Friday, or you can send a message to ctghelpdesk@justice.wa.gov.au at any time.


Last updated: 27-Mar-2020

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