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eLodgment

Welcome to the Electronic Document Lodgment service, or eLodgment.

NOTE: eLodgment is only for members of the legal profession and Government departments. If you do not fit into these categories please use the Online Forms link on the left menu bar for registration and access to electronic lodgment for individuals or other organisations.

eLodgment enables members of the legal profession and Government departments to lodge documents at the various court registries and pay court fees online. Sealed service copies are available online immediately to the lodging party.

eLodgment commenced in the District Court civil jurisdiction and it is now possible to lodge electronically most documents in that jurisdiction. eLodgment is also available in the civil jurisdiction of the Supreme Court and Magistrates Court. eLodgment will be expanded as resources become available.

eLodgment is authorised by rules of the various courts - see FAQ 1.4. Where is eLodgment Authorised?

For any problems with account access please contact the Courts Technology Group Helpdesk on 9425 2645.

Becoming a Registered user

Becoming a registered user involves the following simple steps:

Click here for a more comprehensive description of the registration instruction.

Frequently Asked Questions - Summary Answers

1.1. How does the eLodgment system work?

eLodgment automates the production and lodgement of court documents. When creating a document the system automatically inserts into the document any information already in the system (eg party names). This level of automation means that the registered user can focus on the substance of the document. For more information see Frequently Asked Questions - Detailed Answers and Examples

1.2. Why should I use eLodgment?

The main benefit gained by registered users is the ability to file documents at the court without the need to physically attend at the Registry. eLodgment is available 24 hours a day, seven days a week, subject to the courts' rules covering the electronic lodgement of documents. eLodgment saves firms and their clients the expense of sending an outside clerk down to court to lodge documents. There are no extra filing fees for using eLodgment. For more information see Frequently Asked Questions - Detailed Answers and Examples

1.3. Who can use eLodgment?

To use eLodgment you will need to be a registered user. eLodgment is designed to be used by law firms, government departments and local municipalities. For more information see Frequently Asked Questions - Detailed Answers and Examples

1.4. Where is eLodgment Authorised?

In the Supreme Court, eLodgment is authorised by Rules of the Supreme Court 1971("RSC") O67 r20. O67 r.20 requires that eLodgment occur by means of the Court's website. The Supreme Court has approved a website for the purposes of eLodgment only.

In the District Court, eLodgment is authorised by District Court Rules 2005 ("2005 DCR") r20. The District Court of Western Australia has approved a website address in accordance with rule 20 for the purposes of filing and lodgment of documents.

In the Magistrates Court, eLodgment is authorised by Magistrate Court (General Rules) 2005 ("MCR") r12(1). The Magistrates Court of Western Australia has approved a website address in accordance with MCR r12(1) of the Rules for the purposes of filing and lodgment of documents.

2. Technical information

2.1. Do I need any special software to use eLodgment?

No special software is required to use in eLodgment other than a web browser.

2.2. Is there a limit on the size of the document I can lodge?

The size limit on documents and on attachments is 2mb.

2.3. What security measures are in place?

The first line of security is provided by the registered user process. Only law firms and other appropriately qualified professional users are able to access the system. The registration process means that the data in the system cannot be 'crawled' using an internet search program. For more information see Frequently Asked Questions - Detailed Answers and Examples

3. Registration

3.1. How do I register my organisation?

To register your organisation you will need to complete and submit an application form. This form requires you to identify your organisation, the individuals to be registered and their required access level. For more information see Frequently Asked Questions - Detailed Answers and Examples

3.2. What is meant by access levels?

There are two types of access level, Standard and Manager. Standard access allows the individual to create edit, save and delete documents and batches (when a document is created it is placed into a batch, allowing you to lodge more than one document at once). Manager access allows the individual to do all this plus they can create a direct debit account and are able to lodge documents and pay any lodgement fees.

3.3. How do I update or remove a users' access?  

To remove or update a user's access you will need to complete and submit a user update form.

4. Lodging documents - general information

4.1. What documents can I file through eLodgment?

In the Supreme Court, only a Writ of Summons - Indorsement of Claim and a Writ of Summons - Statement of Claim can be filed through eLodgment.

In the District Court, as a general rule, all the documents required to run a standard action can be filed through the eLodgment. Click here for a full list of documents that can be filed through eLodgment in the District Court.

In the Magistrates Court, there are currently two forms that can be filed through eLodgment. They are Form 3s (General Procedure Claims) and Form 4s (Minor Case Claims).

The eLodgment system is in the process of being expanded with the intent that all documents in all courts will be able to filed through eLodgment.

4.2. Can I check a draft before lodging it?

Yes, eLodgment will provide you with an opportunity to review a draft. For more information see Frequently Asked Questions - Detailed Answers and Examples

4.3. How will a claim or a writ be sealed?

When a claim or a writ is lodged through eLodgment, it will be allocated an action number through the eLodgment system. The sealed service copy, with the action number, will be electronically returned to the user who filed the document. This electronic service copy will have the Court seal embedded in the document as a watermark. For more information see Frequently Asked Questions - Detailed Answers and Examples

4.4. How will I know if the application has been successfully lodged?

Documents filed through eLodgment are electronically filed directly into the courts' electronic file management system. This is a more advanced system than one in which an image of the document is emailed to the court and then at some later stage printed out by registry staff and placed on the court file.

As part of the eLodgment process, the user will receive an on screen confirmation that the document has been successfully filed. For more information see Frequently Asked Questions - Detailed Answers and Examples

5. Lodging documents - Magistrates Court

5.1. What eLodgment facilities are available for the Magistrates Court?

In the Magistrates Court, there are currently two forms that can be filed through eLodgment. They are Form 3s (General Procedure Claims) and Form 4s (Minor Case Claims).

The search functions of eLodgment are available for Magistrates Court matters. See: 7.1 What can I search if I am a registered user? and 7.2 What documents can I view if I am the solicitor on the record?

The eLodgment system is in the process of being expanded with the intent that all documents in all courts will be able to filed through eLodgment.

6. Court fees

6.1. How do I pay court filing fees?

eLodgment contains the capacity for court filing fees to be paid online. There are two ways the court filing fees can be paid. The first is to pay the relevant fees using a credit card as part of the lodgement process for each document batch. The court accepts Mastercard or Visa card. For more information see Frequently Asked Questions - Detailed Answers and Examples

The second is to establish a direct debit link between the eLodgment system and the registered user's bank account. For more information see Frequently Asked Questions - Detailed Answers and Examples

6.2. What do I need to do if my client wishes to have fees waived or deferred?

Applications for fee waivers or deferrals need to be completed and submitted manually. The relevant forms are at the following links:

7. Search functions

7.1. What can I search if I am a registered user?

A registered user can search basic information on civil files in the Supreme and District Court. The information that can be gathered from this functionality includes:

  • Names of parties.
  • Parties' representatives.
  • Matter reference number.
  • Date lodged.
  • Hearings.
  • Index of documents lodged.

The registered user who is not a solicitor on the record will not be able to view any documents filed through eLodgment.

7.2. What documents can I view if I am the solicitor on the record?

A registered user who is the solicitor on the record in a particular action in the Supreme or District Court can view documents which has been lodged electronically in that action. For example, assume the plaintiff and defendant are both registered users. The defendant electronically lodges a defence. The plaintiff can search the documents filed, note that defence has been filed, click on it and an image of the document will appear. This image may be printed or saved.

A registered user who lodges a document can also retrieved and view the document via the 'search previously lodged documents' link on the main menu page.

If a registered user did not lodge the document, but they are on the record for another party in the action, then they can use the 'search matter' function at the bottom of the main menu page to display the relevant matter. A link will then be made available inviting users to view a list of lodged documents. Any document lodged electronically will then have a view link next to it, which will cause the said document to display in MS Word when pressed.

8. Help and support

8.1. Is there any online assistance?

Yes, eLodgment has a comprehensive help application which covers all standard eLodgment processes.

8.2. Who do I contact if I have a difficulty with eLodgment?

If the difficulty concerns the technical operation of eLodgment, then you should contact the Courts Technology Group Helpdesk on (08) 9425 2645 from 8.15am to 4.45am Monday to Friday, or you can send a message to ctghelpdesk@justice.wa.gov.au at any time.

If your difficulty concerns the eLodgment system in general, or the court's processes, then you should contact the court directly. At Magistrates Court please call the Perth Civil Registry on (08) 9425 2222, at the District Court you can call the Civil Case Management on (08) 9425 2230 and for enquires at the Supreme Court the number is (08) 9421 5333.

8.3. How do I suggest improvement to eLodgment?

You can direct feedback to the Courts Technology Group Helpdesk via the details above. They will then direct such comments to the appropriate officer who will liaise directly with the user.

Last updated: 1-Mar-2016

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